VOLUNTEER

Each team is required to have one (1) Head Coach. This is a mandatory position.

Applications for Jr. Inferno community coaching positions are accepted throughout the registration period (June to August). All applications are verified by the Director(s) of Coaching and the Coach Selection Committee.

Head Coaches must meet the requirements of our association, as well as the requirements of our governing bodies.

Head Coach responsibilities include but are not limited to:

• Serve as the official spokesperson on behalf of the team.
• Coordinate the delegation of responsibilities to the Assistant Coaches and Team Manager.
• Plan on and off-ice activities in consultation with the Assistant Coaches.
• Facilitate parents’ meeting to inform them on the team's hockey season plan
• Assist with player evaluation process.
• Plan, implement and control pre-game preparation and communication with the team.
• Design the practice plans in consultation with the assistant coaches.
• Coach the team in all games and practices.
• Establish rules for the team and oversee the supervision of the players.
• Submit year-end report as provided by the Director(s) of Coaching.
• The Head Coach is accountable to the Director(s) of Coaching.

For more information on coach requirements, resources and application process, visit our Coaches page.

Each team is required to have one (1) Team Manger. This is a mandatory position.

The purpose of this role is to ensure the smooth operation of the team and allow the coaches to concentrate on the on-ice activities. The Team Manager cannot be the spouse, direct relation or person residing in same residence of the team’s Head Coach.

Team Manager responsibilities include:

• Liaise between the Head Coach and parents.
• Oversee team operations
• Allocate and track volunteer responsibilities.
• Assign and/or fulfil tasks required by the association and its governing bodies such as safety forms, financial guidelines, game sheets, etc.
• Communicate association news and policies to the team.
• Understand the Team Manager responsibilities outlined in the Team Manager Handbook.
• The team manager is accountable to the Head Coach and the Age Group Coordinator for the age division.

For more information and resources, please read our Team Manager Handbook and visit our Manager page.

Each team is required to have one (1) Team Health & Safety Coordinator. This is a mandatory position.

The Team Health & Safety Coordinator is a new team-level volunteer position created by GHC to assist Coaches, Managers, parents and players during the COVID-19 pandemic. The Team Health & Safety Coordinator does not require any formal health or medical training to fill this role. This volunteer will be assisting in collecting information required by Alberta Hockey and Alberta Health (participant tracking), creating a COVID-19 safety culture within their team, disseminating information to families from the GHC Chief Safety Officer, ensuring that GHC’s expectations of its members in following all COVID-19 guidelines are being met and reporting any possible COVID-19 exposures to the required stakeholders. This volunteer will have the support of a qualified medical practitioner with whom they can contact for their age group.

• Be familiar with AHS COVID-19 guidelines and adhere to them.
• Communicate with your team on requirements specific to the return to hockey for GHC.
• Be familiar with facility guidelines and requirements specific to the prevention of COVID-19.
• Prior to starting hockey activities be aware of playing facilities guidelines with respect to:
  • Physical distancing.
  • Restrictions specific to the number of people allowed in public areas.
  • Areas that may not be accessible in the facility - main lobby, dressing rooms, observation areas, showers, washrooms, etc.
  • If dressing rooms are not available, have a common area to put on skates or remove skate guards with marked physical distanced seating.
  • Cleaning processes in the facility, including how often it is disinfected.
  • General facility rules specific to practicing good hygiene.
• Relay information to coaches, managers, players and parents.
• Work with the coaching staff and managers on any health-related issues with teams and be prepared to advise the safety advisor responsible for your age group.
• Ensure the health and safety of the players and help to create a safe and welcoming environment.
• Educate parents and players on the need for each player to have their own water bottle labelled with their names. Players should take their water bottles home and wash them before the next session.
• Emphasize to players the importance of washing their hands regularly with soap and water or hand sanitizer
• Emphasize to players the importance of keeping their equipment clean.
• Work with coaches to support physical distancing, hygiene and return to play after illness.
• Encourage participants to minimize their time in or around the facility. Have participants put on their shoes or skate guards so that they can leave quickly. Remind players and parents to follow physical distancing guidelines when leaving.

Each team will have a maximum of four (4) Assistant Coaches, including one (1) Goalie Coach if designated. These are mandatory positions.

Applications for Jr. Inferno community coaching positions are accepted throughout the registration period (June to August). All applications are verified by the Director(s) of Coaching and the Coach Selection Committee.

Assistant Coaches must meet the requirements of our association, as well as the requirements of our governing bodies.

Assistant Coach responsibilities include but are not limited to:

• Assist with player evaluation process
• Assist with planning, organizing and conducting practices
• Assist with pre-game preparation
• Assist with the operation of the team during games
• Assist with the supervision of players off and on the ice.
• Assist with the formulation of the game plan.
• Be encouraging and positive at all practices and games.
• The Assistant Coach is accountable to the Head Coach.

For more information on coach requirements, resources and application process, visit our Coaches page.

Each team is required to have one (1) Team Treasurer. This is a mandatory position.

The Team Treasurer is responsible for the collection, tracking and disbursement of team funds. Ideally, the Team Treasurer has a basic understanding of accounting. The Team Treasurer cannot be the spouse, direct relation or person residing in same residence of the team’s Head Coach.

Team Treasurer responsibilities include:

• Comply with GHC Team Financial Guidelines.
• Manage team bank account provided by GHC. The Team Treasurer and Team Manager will have signing authority on the account.
• Track revenue (cash calls, fundraising, donations and sponsorship) and expenses (tournaments, development, team-building, etc) using GHC Team Budget Template.
• Provide regular financial updates including an updated Budget and Bank Statement throughout the season.
• Ensure majority consensus is used to direct any expenditure.
• Understand the responsibilities outlined in the Team Financial Guidelines.
• Team Treasurers are accountable to VP Administration / Treasurer for the association.

For more information and resources, please read our Team Treasurer Handbook and visit our our Manager page.

Novice, Atom, PeeWee, Bantam and Midget teams are required to have two (2) Jersey Managers. These are mandatory positions.

Jersey Manager (Novice to Midget) responsibilities include:

• Collect both sets (Home and Away) of jerseys and socks (if applicable) at the designated equipment pick-up time.
• Inspect condition and confirm numbers correspond for both sets (Home and Away).
• Maintain a list of jersey numbers distributed to each player.
• “Home” Jersey Manager will be responsible for the “Home” jerseys for the entire season. “Away” Jersey Manager will be responsible for the “Away” jerseys for the entire season. BOTH sets of jerseys will be brought to every game.
• Upon arrival to a game, provide the appropriate set of jerseys to the Dressing Room Supervisor to distribute to the players.
• Following a game, collect the jerseys once the coach has finished the post-game discussion.
• Wash jerseys on a consistent basis and hang to dry.
• Report any lost or damaged jerseys to both the Team Manager and the association Equipment Coordinator.
• Return jerseys at designated equipment drop-off time. Report any lost or damaged jerseys to both the Team Manager and the association Equipment Coordinator.
• Jersey Mangers are accountable to the Team Manager.

For more information on our jersey bond program, please visit our Policy page.

Teams are required to have one (1) Dressing Room Supervisor in attendance at all games and practices. The total number of Dressing Room Supervisors may vary by team. These are mandatory positions.

Dressing Room Supervisors must be female in accordance with our association policy. A female Assistant Coach and/or Trainer may also act as a Dressing Room Supervisor if necessary.

Dressing Room Supervisor responsibilities include:

• Remain in the dressing room at all times whenever there are players present. This includes before and after each practice and game, and during the designated coaches time. (Typically 15 minutes pregame and 15 minutes postgame.)
• Distribute the appropriate set of jerseys (provided by the Jersey Manager) to players before a game.
• Collect the jerseys once players have re-dressed following a game and return to Jersey Manager.
• Ensure players are behaving in accordance with the safety policies of our association and our governing bodies.
• Ensure adjoining bathrooms and/or showers are empty and safe for use if needed.
• For all games, ensure parents do not enter the dressing room during the designated coaches time. (Typically 15 minutes pregame and 15 minutes postgame.)
• For teams in the Atom, Bantam, PeeWee and Midget age divisions, ensure no males enter the dressing room outside of the designated coaches time. (Typically 15 minutes pregame and 15 minutes postgame.)
• Ensure no cell phones, tablets or cameras are used in the dressing room. Team Officials, parents and/or players may only use their cell phone in common areas. Absolutely no photos, video or voice recording, may be taken inside a dressing room.
• Report any infractions or issues to the Team Manager and Head Coach. The Dressing Room Parent does not have the authority to discipline or suspend players.
• Dressing Room Supervisors are accountable to the Team Manager.

For more information on the policies of our association and our governing bodies, please visit our Policy page.

The total number of Scorekeepers, Timekeepers and penalty Box Keepers may vary by team. These are mandatory positions.

For all Hockey Calgary seeding round, regular season and playoff games, the home team is to supply the timekeeper and the visiting team is to provide the scorekeeper. For exhibition games and tournaments, the home/host team often supplies both the timekeeper and scorekeeper.

In the Novice Development League, each team must supply two off-ice officials for all games.

Timekeeper responsibilities include:

• Manage the score clock for the duration of the game, including the period that the game is in, the time for each period, goals, penalties, and shots on goal.
• Start and stop the clock according to the stops and starts in play during the game.
• Display sportsmanship and respect to all participants and officials.
• Review the Hockey Calgary Off-Ice Official Manual.
• Timekeepers are accountable to the Team Manager. During games, Timekeepers are considered Off-Ice Officials and are accountable to the referee.

Scorekeepers responsibilities include:

• Manage the game sheet, which includes recording all scoring and penalty information provided to the scorekeeper by the referee.
• Display sportsmanship and respect to all participants and officials.
• Review the Hockey Calgary Off-Ice Official Manual.
• Scorekeepers are accountable to the Team Manager. During games, Scorekeepers are considered Off-Ice Officials and are accountable to the referee.

Penalty Box Keeper responsibilities include:

• Allow entry and exit of all penalized players at the time required and confirm the time when the player can be allowed to leave the Penalty Box.
• Assist the Official Scorer and Timekeeper with penalty information if required.
• Display sportsmanship and respect to all participants and officials.

The total number of On-Ice Helpers may vary by team. On-Ice Helpers must attend a minimum of 70 per cent of practices to quality for credit.

On-Ice Helper responsibilities include:

• Assist with the implementation of practice plans.
• Assist with the supervision of players off and on the ice.
• Be encouraging and positive at all practices and games.
• On-Ice Helpers are accountable to the Head Coach.

Teams are required to have one (1) Team Volunteer coordinator.

GHC provides access to Volunteer Local software for each team to use to track team level volunteer opportunities and volunteer hours. Team Volunteer Coordinators are assigned administrator access to the Volunteer Local event website for your Team.

Team Volunteer Coordinator responsibilities include:

• Input all team level volunteer jobs and shifts into the team event
• Ensure families sign up online for all volunteer shifts they will be completing
• Ensure that all families on your team have met their volunteer requirement for the season
• Advise families of upcoming volunteer opportunities from the league if necessary

The Team Volunteer Coordinator is accountable to the Team Manager and association Volunteer coordinators.